Expense reimbursement policy
Set clear rules for travel, meals and office expenses, plus approval authority, receipt requirements, the claim process and deadlines, and consequences for violations.
Prompt
Write an expense reimbursement policy for a 200-person tech company with offices in several cities. Purpose: make clear to employees what they can claim and how, give approvers a basis for decisions, and control spending risk. Requirements: define scope and principles, tabulate limits for travel, meals and entertainment, office supplies and more by job level and city tier, state which expenses need pre-approval, set approval authority by amount, cover receipt and documentation requirements, the claim process and deadlines, cash advances, non-reimbursable items, and how violations are handled. Make every clause enforceable, use the amounts we provide, and mark missing ones as "TBD".
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- Ofox
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